Every feature.
In one place.

A sidebar walks every project through Build, Send, and Follow-up steps with completion badges and counts — add pieces, add sessions, add chairs, fill them, pre-flight, send the call.

Save ensembles and sub lists as reusable templates, start new projects from them, and keep Active and Archived template libraries.

Clone an entire project in one click, or import one from a structured JSON file — and export any project the same way as a portable backup.

Before anything goes out, Rhapsody scans the project for issues — empty chairs, misplaced or archived musicians, duplicates, unplayed pieces — each with a severity and a suggested fix. Acknowledge what you're leaving as-is, with the who-and-when recorded.

Build your orchestra from a searchable instrument catalog grouped by family, from a saved template, or by typing shorthand like 3.3.3.3 / 4.3.3.1 — chairs appear instantly.

Drag pieces into performance order, choose exactly which movements are played, split works into movements, and give pieces a project-specific nickname.

Programming a piece you've played before? Pull its instrumentation from the last project that performed it instead of rebuilding it.

Write notes that reach everyone, specific sections, roles, or call stages — with priorities that decide what musicians see first, and reusable note presets.

Attach links or host files directly on the project and control who receives each one — everybody, specific sections, or hand-picked. Bulk-rename uploads with placeholder patterns.

List the people who matter for this production — personnel manager, librarian, stage manager — with roles, included in calls and booklets.

Set the project dress code from a reusable library — write it once, drop it into any future call.

Give each project a cover image, a calendar color, a manager, a season, a pipeline stage, and an internal memo musicians never see.

Track the clients you play for — contact details, their calendar, and every project and work session tied to them.

One action tidies the seating structure and removes orphaned chairs; a follow-up check flags assignments pointing at inactive musicians.

Archive projects to keep history without clutter, unarchive at will, and delete permanently only behind a typed confirmation.

Create rehearsals, performances, recording sessions, and more — one at a time or in batches — with types, venues, memos visible to musicians, and internal memos that aren't.

Day, Week, Month, Year, and Timeline views across your whole operation, with drag-and-drop session creation and your preferred view remembered.

The same scheduler appears scoped to any project, musician, venue, customer, piece, payroll, room, or season — availability in context, everywhere.

Musician time-off blocks and birthdays render as all-day events, clickable straight into the musician's profile.

Print the schedule as a week or month PDF with a custom title, chosen start month, week count, and week-start day — live preview included.

Subscribe Apple Calendar, Google Calendar, or any app to a live feed of your schedule — scopable to a venue or a season — with one-click setup buttons.

A three-level Season → Project → Work Session timeline with project colors, today marker, weekend shading, zoom-to-fit, search, and hover tooltips showing hiring progress — exportable to Excel, CSV, or PDF.

Lay out each session's events — pieces, timed slots, paid and unpaid breaks — in chronological or positional order, and drop the timeline into a booklet.

Move a session to a new date, duplicate it with its seating, unlock a frozen one, or transfer it — seating included — to another project.

Schedule sessions whose times aren't set yet, or that span a whole day — announce now, firm up later.

Default start time and duration for new sessions, 24-hour time, week starting Sunday or Monday, and chronological or grouped-by-type session ordering.

Setting a venue checks the room's booking schedule and flags overlaps before you save — and you can apply the venue to every session in one prompt.

Every engagement moves through named, colored stages — invite, confirm, contract, message — with defined next steps, so the exact status of every seat is always visible.

A donut of how many seats sit at each stage per project or session, stage dots on every work session, and an actions-required panel listing exactly who needs attention.

A musician-by-session matrix of every call stage — alphabetical or by section — where you select any combination of people and dates and act on all of them at once.

One click reminds everyone still sitting on an unanswered call; every seat shows how many times its musician has been nudged.

Offer a batch of empty seats to a pool of musicians at once — first to accept wins the seat, everyone else sees “too late,” and the board tracks claims live in a golden frame.

Build a rush-call pool from who's-next rules, a template's seating order, musician groups, a name search — or by distance, ranking musicians within a mile radius of the venue who play the required instruments.

Ordered substitution rules say who replaces whom — by musician, section, role, or piece, drawing from templates or hand-picked lists — and feed suggestions into the seat picker, the sub list, and rush calls.

Write the call now, send it Tuesday at 9am in the timezone you choose. Pending sends are listed, editable, and cancellable — and “everybody” calls re-evaluate their recipients at send time.

Change something after the call went out and the affected seats raise a flag — critical (musician must re-accept) or important (informational). Hovering explains what changed in the same words the musician will read.

Revision calls can open with an automatic summary of what moved since the musician last heard from you — times, venue, seat, repertoire, dress code — built from the change history.

Clear a revision flag by writing why the musician doesn't need re-telling — the reason lands on their call history next to everything else.

Add dates to an already-confirmed musician and choose: ask them to re-confirm the whole engagement, or notify them and keep them confirmed.

Cancelling sessions splits musicians into those still playing other dates and those with nothing left, composes a separate message for each group, and lets you pick the softer “release” or firmer “cancel” wording.

Release one or many musicians from selected sessions — with a guard that redirects you to the cancellation flow if you're effectively cancelling the whole session.

Swap two musicians' seats or replace one with another — for this project only or across every project — including bulk replacement of many at once.

Someone replied by phone? Record their answer for them — clearly marked as an admin answer — and log off-platform events so the history stays complete.

Mark a musician as having declined outside Rhapsody without emailing them — with a guard when they've already answered in-app.

Decide whether musicians see the project's full session schedule or only the dates they play.

Attach a note only the named musician sees on their call — separate from internal memos your team keeps.

Organization-level switches control whether sessions can be added or deleted — and pieces removed — after a call has gone out, with in-context warnings.

The seating board for the whole project — every chair, every musician — filtered by the sessions and pieces you tick, in View, Edit, or Notify mode so you always know what a click will do.

See the same seating grouped by assignment, by piece, by work session, or merged in the Genius view — switchable from the keyboard.

Click an empty chair and pick from candidates grouped into Who's Next, On Deck, and the rest — with auto-advance to the next empty chair so you can fill a section from the keyboard.

Duplicate assignments, musicians on declared time off, and players who don't list the chair's instrument are flagged on the seat — with a one-click “add instruments to profile” fix.

Set each seat's role — principal, assistant, section — and the instrument or doublings it covers, from searchable pickers right on the chair.

Chair memos musicians see on their call, internal assignment memos, and per-musician notes — applied one seat at a time or across a multi-selection.

Insert an empty chair exactly where you want it, drag sections into order, and push that order onto every work session in one action.

Shift-click or drag-select many chairs and set memos, scales, roles, or instruments on all of them at once — “Multiple” shows where values differ.

Hide a chair for a single work session with a reason your team sees; the seat renders greyed until you bring it back.

Copy a session's seats — with or without the musicians in them — onto other sessions, then call the copied musicians for their new dates in one step.

Hover any seat: which pieces and sessions it plays, contract and payroll-onboarding badges, nudge counts, pending actions, and the musician's latest message.

Everyone who has ever held the seat, in order — when they took it, who they replaced, who replaced them, which teammate did it, and what they answered.

Section headers show “plays 2 of 8” so a section that doesn't cover every date is obvious at a glance, and rosters can flag partial engagements per musician.

A dense board and roster-table layout that fits far more chairs on screen — built for large orchestras.

Draw a to-scale stage plot — seats, stands, shapes, text — with real dimensions in feet or meters, colored by section or call status, synced to your actual hiring.

Place pianos, harps, timpani, risers, mics, monitors, mixing consoles, cameras, power drops, tables, and signage from a ready-made catalog of stage and front-of-house items.

Put a real floor plan — PNG, JPG, or PDF — behind the stage map, calibrate its scale by clicking two points a known distance apart, and save it to the venue for reuse.

Save a whole stage setup — dimensions, drawing, gear — as a venue template and start any future map from it; seats always follow each project's own hiring.

Undo with ⌘Z, duplicate selections, copy-paste between maps, auto-arrange the stage, close seating gaps in one action, scope maps per session or piece, and export to PNG or PDF.

Engage a musician for the season, not project by project — per-musician season memos, stages, and bulk replace across all projects or just one.

A full-width board of the season's repertoire, schedule, and ensemble — manage and hide columns, then export the whole thing to Excel.

One double-check across every project in the season — including discrepancies between the projects themselves — with acknowledgements and direct links into each issue.

Select musicians across the whole season and send one communication or reminder — no per-project repetition.

Inside any project of a season, jump to the previous or next project, switch seasons, or open the season — without losing your place.

Every piece programmed across the season in one place, alongside the season's projects and calendar.

Cover art, season-level scales, pipelines, and reorderable season tabs that remember your preferred layout.

Identification, contact and address, company and tax classification, EIN/SSN, union local and card, employee number, mileage, payroll exclusion — plus photos with live status badges.

Manage which instruments each musician plays from a catalog organized by family and section — powering seat suggestions, rush-call matching, and import validation.

Organize musicians into searchable groups and flag them as substitute, favorite, union member, or vendor — individually or in bulk.

Select many musicians and add or remove groups, set flags, toggle SMS, archive, or export the selection — one confirmation, done.

A per-musician analytics report over any date range — sessions, hours, earnings, venues played, service mix, response time to invitations, on-time record — exportable to Excel or as a shareable booklet.

Plot the hired orchestra around the venue with nearest, farthest, and average distances — and replace anyone with the closest available substitute in one confirmed action.

Musicians with no address? Click the map to reverse-geocode and write one onto their profile.

Attach categorized notes to any musician — optionally private to your team — building a record that follows them across projects.

Entries sharing a phone, nickname, or name are flagged as potential duplicates so the address book stays clean.

When musicians update their own details, review the changes field by field — keep yours or take theirs — with addresses re-geocoded on save.

A musician's contact card travels as a link or QR code — opening it pre-fills a new profile with name, company, email, phone, photo, and instruments.

Every project, template, work session, sent email, and booklet tied to a musician, one tab each — plus deep links you can share with your team.

Musicians celebrating today are surfaced in the address book and on the calendar — a small touch your orchestra notices.

Archive musicians out of daily view while keeping every record — with an organization setting that decides whether archived players can still be called.

Musicians write back from their call page; replies land on the seat as colored chips and in a message center with unread counts — and the project manager is emailed the moment one arrives.

Answer a musician's message straight from their seat — or from the alert email's “Reply in Rhapsody” button, which opens the composer pre-addressed.

Every stage, email, SMS, acknowledgement, signature, and note on a musician's engagement — timestamped and attributed, with manual events for off-platform conversations.

Ask a project's or season's musicians anything — multiple choice or free text, single or multi-select — with live results refreshing while the poll runs, a board widget, and Excel export.

Mass email your address book outside any project — the audience built from stacked rules over attributes, groups, instruments, and custom fields, with a live count and sample before you go live.

Choose a fixed snapshot or a dynamic audience that keeps re-evaluating — new matching musicians get the email later, optionally re-sending when someone matches again.

Hold new matches for human approval before they're mailed — an address-book edit can never accidentally email someone. A home card names who's waiting.

Insert recipient-specific tags into broadcast bodies and subject lines from a grouped catalog — with an explicit warning when a tag would expose a field the musician can't normally see.

Audience, sent, pending, opened, skipped, failed — tile by tile per broadcast — with an unsubscribe link that stops announcements only; calls and contracts always get through.

Send the real rendered email to yourself with merge tags filled from a genuine audience member — the preview that can't lie.

Every email the platform ever sent — searchable, with recipients, delivery status, a rendered preview, timestamped view counts, and one-click forwarding to new recipients.

A dedicated view of every email that bounced and never arrived — fix the address or reach the musician another way before it matters.

A daily or weekly activity summary at the hour, weekday, and timezone you choose, sent to the team members you pick — with previews and test sends.

Enable or disable text messages musician by musician; calls, nudges, and rush calls can ride SMS alongside email and push.

Full bibliographic records — sort title, opus and catalog numbers, genre, language, dedication, premiere date and place, composition dates, duration — plus movements with tempo, key, and instrumentation.

Composers, arrangers, and lyricists with life dates and credits; publishers and rental houses with full contact details — and safe deletion that reassigns references instead of breaking them.

Model where material actually lives — location, room, shelf, bin — with bulk creation from a naming pattern when you set up a whole wall of shelving.

Each holding records publisher, edition, media, ownership, copy number, condition, and quantity — with part PDFs attached where you have them.

Create marking sets, attach marking sheets, and record which markings were applied to which entry for which project — including who applied them and the condition before and after.

Record purchases, donations, disposals, exchanges, leases, and loans in or out — counterparty, terms, currency, due dates, status — with contracts, invoices, and receipts attached.

Log usage per project and see how many times — and when — any work was last played.

Look a work up in the Daniels catalog and pull its composition year, duration, instrumentation shorthand, and percussion detail straight into your record.

Find likely duplicates with confidence scores and stated reasons, merge them field by field with a preview, and apply capitalization conventions across the whole catalog.

Three one-click Excel workbooks: Library Holdings, Performance History, and Works by Composer.

A per-project view of each programmed piece's library entry, edition, media, and ownership — the librarian and the personnel manager finally share one system.

Flag each musician whose parts were posted; printed rosters show an envelope beside their name.

Convert your existing pieces into full librarian records — composers become contributors, editions become entries — re-runnable, undoable, and your original data is never modified.

Four guided steps: base pay per session type (per session, hourly, per project, or % of scale), role overscale as percentage or fixed amount, Health & Welfare, and Pension — then every unlocked entry recalculates.

Scales at the organization, season, project, or individual chair level, with doubling, premiums, and rich-text descriptions — change one and non-locked payrolls recalculate.

Per-musician lines covering rehearsal and performance counts, hours guaranteed and worked, overscale, cartage, doubles, premium %, scale wages, work dues, pension, and Health & Welfare.

Enter an adjustment and Rhapsody asks why — individually or in bulk, offering previous explanations for reuse — so payroll review reads itself.

Hiring changed mid-payroll? Queued musicians surface as “N to add,” and resync recalculates only unlocked entries — row by row or wholesale, with an always-resync opt-in.

Hide payroll detail from musicians while Rhapsody validates that the visible total still covers the hidden group's subtotal.

Generate AFM report forms (B-forms), continuation sheets, and steward reports per work session — with wage descriptions built automatically from session type and union rules.

Geolocate the orchestra, compute real routes to the venue, and reimburse mileage and trips on payroll — with clear stats on what's cached, computed, or missing an address.

Collect W-9s per musician, download any one — or every W-9 on a project as a ZIP — alongside a tax-details export with 1099 consent tracking.

Submit locked payroll runs for processing and track them through Waiting, Processing, and Completed — version, description, invoice status, and total pinned on every run.

Add vendors to a payroll and send them a link to submit their invoices; individual musician invoices go out after your review.

Pick which musician fields — standard or custom — appear on payroll and which are used for aggregation.

Reusable payroll configurations — scales and defaults defined once, so a new payroll starts ready instead of blank.

Columns or table layout, abbreviated roles and sections (Principal → Pr, French Horn → Hn), bolded confirmed players, partial-engagement flags, family splits, a key legend, closing notes, and a print date stamp.

Program, Detailed Program, Rosters in 1–3 columns, Live Rosters, Schedule, Event Timeline, Stage Map, Poll Results, Dress Code, Contacts, Credits, Links, Piece Notes, Chair Count, Carpool, Information, and Build-Your-Own.

Each block is either a frozen snapshot you can edit or a dynamic block that keeps reflecting live project data — your program updates itself.

Static, dynamic, and description merge tags anywhere in a booklet — insert one or all, with warnings for missing tags and missing project details.

Design your own blocks with a template language — fields, loops, and conditionals over ~120 cataloged fields spanning project, season, musicians, sessions, pieces, and venues — with live preview and inline validation.

Signed and pending badges on every seat, signature URLs and dates on record, per-musician regeneration when terms change — and signed documents lock automatically.

Optionally require musicians to complete onboarding — profile, tax details — before they can sign their contract.

Flip on sharing and anyone with the link can view the booklet; flip it off and it's project-members only. Links are copyable in one click.

PDF quality, portrait or landscape, page numbers, footers, font and size, hidden empty blocks, page breaks per program, and optional cover-page exclusion.

Booklet templates double as space quotes, invoices, and rental contracts — issued against bookings, tracked from draft to paid, with payments and refunds recorded and balances computed.

Every booklet listed with author and last update, public sharing toggled per document, and locking to freeze anything that must not change.

Search Google Places to create a venue — name, address, city, state, and ZIP autofill — and drag the map pin onto the exact stage door.

Model an entire campus — buildings, floors, rooms, areas, even combined rooms — with capacity, seated capacity, square footage, per-space timezone, and bookable flags.

Print a sign whose QR opens the room's public page — photo, description, directions, accessibility notes, today's schedule, and a booking form if the space is bookable.

Requests hold the room while reviewers decide; approvals inherit down the space hierarchy, one decline turns a request down, and a “Waiting on me” queue with a nav badge chases outstanding reviews.

Per space, let requests confirm themselves with no review at all — perfect for low-stakes rooms.

Restrict booking to address-book groups — or hand a space to a different group for a date range, on chosen weekdays, or between chosen hours. Narrower rules win where they overlap.

Weekly opening hours (overnight windows included), dated holidays and exceptions, and minimum, maximum, and step booking lengths — inherited from the parent space, overridable anywhere.

Nesting is automatic — book a floor and its rooms block. Extra rules handle sound bleed and shared resources as hard blocks or advisory warnings, optionally one-way.

Define amenities with categories, codes, and icons; record quantity and detail per room (“Steinway B, tuned last month”), mark what can leave the room, and let people search rooms by what's in them.

Guests with a named contact, a tickable needs checklist (stands, chairs, an unlocked instrument), attached documents like insurance certificates, internal notes guests never see, and setup/teardown buffers that block the room.

Cancelled bookings free the room but stay on record and can be restored if the slot is still open; denied requests keep their refusal on record while “Book again” starts fresh.

Each booking is visible to Everyone, Campus, Faculty, Department, or Private — a private booking shows only as “Reserved” to everyone else.

Every booking gets a short reference like Y5DF8M — copy it, quote it, find it instantly.

One calendar across every room — filter by space, type, status, or visibility, group by room, and drag any free slot to start a booking.

The spaces tree shows an inline day timeline per room — approved, waiting, overlapping, closed, and holiday time color-coded — with quick date paging.

Upcoming bookings that are double-booked, in a closed space, or outside opening hours are flagged wherever you are, each with its reason.

A live ICS feed per room for staff, departments, or a foyer screen — every event shows as “Busy” with no titles or names leaked.

Each space asks its own questions — short answer, paragraph, multiple choice, dropdown — with help text and required flags, inheritable from the parent space.

Repair, maintenance, setup, cleaning, and inspection tickets against any room or booking — priority, due date, an assignee who's emailed, comment threads, and photo attachments.

Upload a primary logo, a monochrome black-on-transparent version for white surfaces and PDFs, and a square icon for notifications — each previewed exactly where it will appear.

Pick the accent color and email-safe typeface used across your call emails and call pages, with the live preview updating as you choose.

Choose what identifies you at the top of every call: your organization name as a wordmark, or your icon, logo, or monochrome logo.

Drag to reorder the sections of a call — Schedule, Repertoire, Pay, Dress Code, Files & Links, Rosters, Notes, Contacts — in both the email and the call page. Reply buttons always stay on top.

A redesigned call email and call page on a clean white background with your brand color as the accent — rolled out per organization, and reversible if you prefer the classic look.

See a live rendering of your actual call email as you change your logo, colors, masthead, font, and section order — before anything reaches a musician.

Sign every call with one organization name instead of whichever team member happens to press send.

Add sponsor logos and headers to booklets and apply your organization's letterhead to exported PDF documents.

Give the public room pages behind your door QR codes their own logo — a department or hall brand distinct from your communication logo.

Actions taken by your AI assistant steer your open browser session in real time — navigating to a project, opening forms, selecting chairs on the seating board — so you watch every change as it happens.

Schedule automatic reminders and notifications relative to your project dates, choose how persistent the nudging should be, and watch pending and completed actions in a journal — with time to cancel before anything fires.

Save a full Autopilot setup — triggers, timings, messages, and actions — as a named preset and start every new project from it.

Fill every empty position at once from a template, another project, a project piece, or a work session — choosing exactly what to copy: musicians, roles, instruments, chair memos, or seating assignments.

Rhapsody flags likely duplicate musicians, pieces, and contributors with a confidence score and stated reasons, then lets you merge them field by field with a preview of the result.

Download the template, fill it, upload it — rows are validated cell by cell (emails, phones, instruments, booleans, custom fields) with a preview before anything is created.

Bring spreadsheets of musicians, venues, and repertoire — the Rhapsody team imports them for you during onboarding with smart matching and per-cell reconciliation.

The source files behind every import are kept, named, and re-downloadable — your originals never disappear into the void.

Project seating, active and removed musicians, session rosters, report forms, steward reports, tax details, W-9 ZIPs, season overviews with contact directories, poll results, former assignments, and the full musician database.

Text, phone, date, time, date range, color, checkbox, star rating, and select with your own options — validated on entry and available on imports, payroll, booklets, and broadcasts.

Each custom field is either editable by the musician on their own profile or hidden as internal — with per-musician overrides when one case differs.

Stack field filters with real operators — is, is not, contains, before, greater-or-equal — share the search via URL, and save filter sets as named presets.

Full-screen tables over musicians, projects, sessions, emails, booklets, and billing — server-side pagination, quick filters, inline editing, and bulk operations like recoloring a whole selection of projects.

Export the seating board exactly as filtered — as a PDF, an Excel workbook, or straight into a booklet document.

Wherever you filter — the map, the address book, the season overview — the export button downloads exactly what you're looking at.

Sign in with Face ID, Touch ID, or a hardware security key instead of a password — enroll passkeys per device, see them all, and revoke any one at any time.

Changing your login email or phone requires a one-time verification code, and new passwords are checked live against strength criteria.

See everyone with access to your organization, add or remove members, and track invitation status — with clear visibility into the seats included in your plan.

Grant view-only access: every form, upload, and editor is visibly disabled rather than hidden, so read-only users can review everything without changing anything.

Reduce the platform to just the tools needed to process payroll — hiring, presets, and roster features hidden for finance-only team members.

Mark notes and memos as internal — with explicit “not visible to musicians” indicators across chairs, sessions, pieces, payroll, and the library so you always know who can see what.

Sensitive values render blurred and sharpen only under your pointer — present from a projector or share your screen without exposing pay and personal data.

A full audit trail on every project: each assignment, chair, session, and piece change with who did it and when — filterable by member, musician, action, and time window, and searchable.

An append-only history of every legal document your organization was shown or accepted — version, timestamp, and person — with the ability to reread any version exactly as it stood.

Public links use long unguessable tokens and can be regenerated the moment one leaks — with proactive warnings on older links short enough to guess.

Musicians carry their schedule, assignments, and calls on their phone with push notifications — and the studio shows you which musicians have the app installed.

One search box finds projects, people, pieces, tickets, bookings, and rooms at once — press / anywhere to start typing.

Two-key chords jump between Projects, Address Book, Calendar, Emails, and Work Sessions; ⌘K opens musician search; a reference dialog lists every shortcut.

Colleagues see hiring, schedule, and notification changes the moment they happen — no refreshing, no overwriting each other's work.

Any project, musician, venue, piece, session, or email slides in as a panel on top of your current page — check a detail and get right back to what you were doing.

Drag your main menu into folders, rename or hide entries, and pin the project tabs your team actually uses — saved for the whole organization.

The entire studio ships fully translated in English and French — every page, dialog, and tooltip.

Flip the whole app to a dark theme from your preferences.

One login can belong to several organizations — switch the active one from the account menu and the app reloads into it.

A stepped setup wizard covers your profile, organization, venues, address book, team, and branding — plus a Getting Started checklist curated by your Rhapsody contact, each task linking straight to the right screen and help article.

Step-by-step walkthroughs for new users, including a per-project guided tour in Mission Control.

Load realistic sample data to explore every feature before importing anything real.

Browse helpdesk articles and video tutorials without leaving the app, and chat with real humans on Intercom — support sees your context, so you skip the preamble.

Hit a snag? Start a capture that records your screen and the underlying API calls, add a note, and send the whole bundle to support — no screenshots over email.

Every settings page and toggle is searchable with synonyms — “black tie” finds Dress Codes, “two-factor” finds Credentials.

Roughly seventy named power-ups switch entire modules on or off per organization — from Stage Maps to Broadcasts to the Librarian — so the app only shows what your team uses.

Generate named API tokens with optional expiry for your own integrations — shown once, listed with creation date and validity, revocable instantly.

Your monthly rate is laid out as arithmetic — base rate, each named discount with its expiry, and the net amount — next to a full invoice history with in-app PDFs.